§ 2-184. Department of finance.

(a)

Organization; powers and duties.

(1)

The department of finance shall be under the supervision of the town manager. The town manager, or, if delegated, the finance director shall be responsible for financial planning, budgeting, reporting the town's financial affairs.

(2)

The department shall:

a.

Have the custody of all monies of the town, and all evidences of indebtedness belonging to the town or held in trust by the town.

b.

Collect all monies of the town, the collection of which is not provided elsewhere by Charter or ordinance.

c.

Receive from other officers and employees of the town all money belonging to and receivable by the town that may be collected by those officers and employees; including fines, license fees, taxes, assessments, and all other charges. All money shall be turned over to the finance department.

d.

Keep and deposit all monies or funds in such manner and only in such places as the town manager may determine.

e.

Disburse all town funds in accordance with the provisions of statute, the Charter, ordinances, and procedures to be established by the town commission.

f.

Maintain a system of accounts of the town which shall conform to any uniform system required by law and to generally accepted principles and practices of government accounting, and for the submission of financial statements to the town commission, as determined by the town manager.

g.

Provide protection for the assets of the municipality to the extent of establishing and maintaining adequate internal control and auditing, and assuring proper insurance coverage.

(3)

The purchasing agent.

a.

Any provision of the Code of Ordinances setting forth duties and responsibilities of the purchasing agent shall be delegated to the department of finance.

b.

Purchasing agent. The town manager or his or her designee shall serve as the town purchasing agent. Wherever in this Code the term "town purchasing agent" appears, it shall be construed to refer to the town manager or his or her designee.

c.

Purchases. Purchases by the town manager shall be as prescribed in chapter 2.

d.

Budget limitations. No purchase or contract shall be made in excess of the budget appropriations for the current budget year without approval of the town commission.

e.

Contracts required for services. The employment of any person or firm to render professional or other services to the town shall be by contract approved as to form and legal sufficiency by the town attorney and as authorized by the town commission.

f.

Sale of used town property. The town purchasing agent may, with the consent of the town manager in each instance, sell and convey any supplies, materials, or equipment owned by the town where the town manager deems that the supplies, materials, or equipment are worn out, obsolete, or impractical for further use by the town, for a price as the purchasing agent shall deem best for the town without the specific authority of the town commission where the depreciated value on the books of the town of the article is in less than $1,000.00.

(Ord. No. 326, § 4, 9-12-2006)